Executive Assistant - Job ID 1807731

Executive Assistant

Your role in caring for our company:

Executive Support

• Manage and coordinate calendars for the C-Suite, including scheduling meetings and preventing conflicts or double bookings .
• Provide daily meeting summaries via email and send real-time text reminders to ensure timely attendance .
• Oversee executive time management, keeping leadership informed of deadlines, priorities, and outstanding items through follow-up to completion .
• Draft, review, and manage confidential correspondence, including emails, acknowledgements, and executive communications .
• Maintain investor contact databases and mailing lists, ensuring accuracy and timely updates .
• Prepare and distribute investor communications, including letters, updates, and emails, and confirm receipt .
• Print, organize, and coordinate investor mailings .
• Arrange all travel logistics , including conference registrations, flights, hotel accommodations, and rental vehicles .
• Create FedEx shipping labels and coordinate outgoing shipments .
• Manage shipping supplies, including postage, certified mail processing, and reordering FedEx materials .
• Convert documents into PDF format to facilitate e-signature processes .
• Scan, organize, and maintain accurate electronic and physical records .
• Obtain and manage corporate documentation, including incorporation records, EIN confirmations, and certificates as requested .
• Request and track Certificates of Good Standing and Certificates of Clean Hands .
• Provide administrative support for legal matters, including cease-and-desist requests, subpoenas, and audits .
• Complete banking documentation, including forms for adding new signers .
• Monitor and review regulatory updates (e.g., D.C. Register and Maryland Cannabis Administration bulletins), flagging relevant changes .
• Prepare and submit regulatory filings, including Bega Reports, Biennial Reports, Trade Name Renewals, and Business License Applications .
• Assist with the completion and submission of Maryland and Washington, D.C. licensing applications .
• Maintain internal tracking tools, including financial workbooks (e.g., DCMI CC workbook), and compile receipts.
• Maintain the DCML Vehicles Database, ensuring registrations remain current and compliant.

Administrative & Office Operations

• Run office errands (post office, bank, supplies) as needed.
• Ensure office equipment runs smoothly; arrange repairs; track inventories; assess improvements.
• Expense reimbursement documentation and processing.
• Collect and distribute HR related mail in a timely and organized manner.
• Order and manage office supplies to support daily operations .

All other duties as necessary.

Qualifications we ask you to have:

• For legal reasons, all employees need to be at least 21 years of age.
• You will be asked to pass a Federal and State criminal history background check.
• We ask that you have at least three ( 3 ) years of experience of executive assistant/administrative support experience .
• We ask that you are proficient  in Microsoft Office (Word, Excel, Outlook, Adobe, PowerPoint) and other computer software .

Additional skills which will help you excel in your role:

• Ability to successfully work both independently and collaboratively across functions.
• Excellent verb al and written communication skills.
• Strong analytical and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Proactive approach and a self -starter.
• High standards for accuracy, precision, and work produced.

Work Schedule/Location:

• On-Site/Hagerstown, MD

Please make sure you are willing and able to perform the following:

• Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.
• While performing the duties of this position, you will be regularly asked to talk or hear.
• You will frequently use your hands or fingers to handle or feel objects, tools, or controls.
• Occasionally, you will need to stand/walk/ sit, and reach with hands and arms.
• You will be asked to occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus.
• The noise level in the work environment is usually moderate.

Our Benefits

• Health Insurance: Medical, Dental & Vision
• Employee Assistance Plan
• Short-Term Disability
• Life Insurance AD&D
• 401K
• DCM Product/Merch Discounts
• Paid Time Off
• Competitive pay
• Industry Discounts
• Discretionary Bonus

Equal Opportunity and Affirmative Action

To most growers, the flower they harvest is the end of the road. For us, it’s just the beginning.

Our mission is to grow more than the world’s best Cannabis. We’re growing a better world. One that’s more caring, compassionate, understanding, and informed.

Behind every Sour Diesel, Gelato Cake and Lemon Royale Flower is something bigger: our mission to create meaningful, positive change in the world.

To fight for equality within the industry and society. To give those in need access to the medicine they require. To change perceptions about this miraculous plant and the power it contains. To soothe and heal, without hurting Mother Earth.

Every day we learn a bit more about the unlimited potential cannabis holds, and there’s nothing we like more than sharing it with you. Because to us, cannabis is much more than a plant; it’s our chance to change the world, one person, one patient, one policy at a time.