Procurement Administrator

Vireo Health

Procurement Administrator

Sales - Remote - Full Time

Who we are:

What the role is about:

What impact you'll make:

• Enter and maintain vendor contact information, W-9s, banking details, and basic contract records in the vendor database, ensuring records stay current and complete
• Monitor open purchase orders and proactively follow up with vendors on order confirmations, shipment status, and expected delivery dates
• Assist with reconciliation between purchase orders, packing slips/receipts, and vendor invoices; flag mismatches in quantity, price, or item description for resolution
• Collect and organize vendor onboarding documentation (W-9, certificates of insurance, banking/ACH forms) and route for approval prior to activating new vendors
• Maintain a well-organized digital filing system for purchase orders, contracts, vendor agreements, and correspondence, ensuring documents are easy to retrieve for audits or reviews
• Respond promptly and professionally to internal inquiries from cultivation, retail, and corporate teams regarding order status, expected delivery, or basic vendor questions
• Assist senior procurement staff with data entry, formatting, and light analysis for recurring spend and vendor performance reports
• Help track receiving discrepancies (short shipments, damaged goods, incorrect items) and route them to the appropriate team member for resolution
• Support general department administrative needs, such as scheduling vendor calls, preparing meeting materials, and maintaining shared procurement trackers
• Escalate unresolved vendor, pricing, or delivery issues to the Procurement Coordinator or department heads in a timely manner
• Work primarily within Microsoft Excel and the company's ERP/procurement system for processing purchase orders and maintaining vendor records, with training provided on specific systems
• Roles and responsibilities may shift over time, and these duties may not cover the full scope of work

What you've accomplished:

• High school diploma required; Associate's degree preferred
• 0-2 years of procurement, purchasing, or administrative experience
• Proficiency in Microsoft Excel (comfortable with basic formulas, filtering, and data entry); ERP exposure a plus but not required
• Strong attention to detail and accuracy, particularly when handling numerical data (pricing, quantities, order totals)
• Solid organizational skills with the ability to manage multiple open orders and documents at once
• Clear, professional written and verbal communication for vendor and internal team correspondence
• Ability to follow established procurement processes and procedures accurately and consistently
• Comfortable working independently in a remote environment while staying responsive to team and vendor communications

What we offer:

• Compensation: $55,000-60,000 annually depending on experience
• Medical, dental, vision, and life insurance on the first of the month after you begin employment
• Competitive additional benefits including HSA, FSA, Dependable Care, EAP services, etc.
• 11 Days of accrued PTO in addition to 2 Wellness Days & Volunteer Hours that will increase with tenure
• 401k program with an employer match after six months of employment

Why Choose Vireo?

• A Growing Industry:

• Passionate Culture:

Employee Perks:

• Making an Impact:

EEO Statement

www.vireohealth.com