Executive Assistant & Special Projects Manager

Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.

Location: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East Coast hours.

Everyone is welcome here.

IN A NUTSHELL...

WHAT YOU WILL BE DOING

Executive Support to the ELT

• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time
• Coordinate and prepare materials for key meetings (ELT, Board, Cross-functional Leadership Forums)
• Manage inbound requests and communications, ensuring alignment with enterprise priorities
• Draft, edit, and refine executive communications on behalf of ELT members
• Coordinate complex travel, logistics, and executive-level engagements

Operating Cadence & Alignment

• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support development of executive-level materials (dashboards, one-pagers, board updates)

Special Projects & Strategic Initiatives

• Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)
• Build and manage project plans, timelines, and stakeholder communication
• Identify risks, surface insights, and drive solutions in partnership with functional leaders
• Act as a force multiplier to accelerate execution of priority initiatives

Communication & Stakeholder Management

• Serve as a central coordination point across ELT members and their teams
• Ensure clear, concise, and timely communication of decisions, priorities, and updates
• Support alignment between enterprise functions and state-level teams
• Maintain a high level of professionalism and confidentiality across all interactions

EXPERIENCE AND SKILLS YOU'LL BRING

• Age 21 or over
• High School Diploma or equivalent
• 4 Year Business Degree Required
• Valid Government-Issued Photo ID
• 5-10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen with the ability to understand financial and operational drivers
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities and execute with speed and precision
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus

LEADERSHIP ATTRIBUTES

• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
• Highly Discreet: Trusted with sensitive and confidential information
• Structured & Organized: Brings clarity to complex, fast-moving environments
• Strong Communicator: Effective across all levels of the organization
• Execution-Focused: Drives accountability and results across teams

PHYSICAL REQUIREMENTS

• Ability to work in an office environment, primarily at a desk or in meetings
• Ability to move around the office as needed
• Ability to operate standard office equipment and technology
• Ability to lift up to 25 pounds
• Ability to travel domestically as required

YOU WILL BE SUCCESSFUL IF YOU...

• Are self-motivated; micro-managing isn't fun for anyone
• Roll your sleeves up and do the work; strategy is important, but so is getting stuff done
• Can work fast and be flexible; our industry is always changing
• Play nice with others; we collaborate with each other a lot
• Think creatively; sometimes, the "traditional" solution isn't the best one

WHAT YOU GET

• Employee discount
• Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs
• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
• Tuition Reimbursement Programs
• Pet Insurance

PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES

Our Vision

Our Mission

Our Values -

DISCLAIMER

Schedule Requirements: Typical business hours Monday through Friday with availability to work on the weekends per needs of the business.

Location: Remote in the Tampa, FL area. Open to candidates outside of Florida, but must work East Coast hours.

Everyone is welcome here.

IN A NUTSHELL...

WHAT YOU WILL BE DOING

Executive Support to the ELT

• Provide high-level administrative support across ELT members, including calendar management, scheduling, and prioritization of time
• Coordinate and prepare materials for key meetings (ELT, Board,Cross-functional leadership forums)
• Manage inbound requests and communications, ensuring alignment with enterprise priorities
• Draft, edit, and refine executive communications on behalf of ELT members
• Coordinate complex travel, logistics, and executive-level engagements

Operating Cadence & Alignment

• Own and drive enterprise operating rhythms, including weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP)
• Ensure alignment across functions on priorities, deliverables, and timelines
• Track key initiatives and follow-ups, holding teams accountable to commitments
• Support development of executive-level materials (dashboards, one-pagers, board updates)

Special Projects & Strategic Initiatives

• Lead and execute cross-functional projects on behalf of the ELT (e.g., organizational transformation, cost optimization, retail performance initiatives)
• Build and manage project plans, timelines, and stakeholder communication
• Identify risks, surface insights, and drive solutions in partnership with functional leaders
• Act as a force multiplier to accelerate execution of priority initiatives

Communication & Stakeholder Management

• Serve as a central coordination point across ELT members and their teams
• Ensure clear, concise, and timely communication of decisions, priorities, and updates
• Support alignment between enterprise functions and state-level teams
• Maintain a high level of professionalism and confidentiality across all interactions

EXPERIENCE AND SKILLS YOU'LL BRING

• Age 21 or over
• High School Diploma or equivalent
• 4 Year Business Degree Required
• Valid Government-Issued Photo ID
• 5-10+ years of experience in executive support, consulting, business operations, or project management
• Experience supporting multiple senior executives or leadership teams in a fast-paced environment
• Strong business acumen with the ability to understand financial and operational drivers
• Exceptional organizational and time management skills with strong attention to detail
• Proven ability to manage competing priorities and execute with speed and precision
• Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools
• Experience in highly regulated industries (e.g., cannabis, healthcare, CPG) is a plus

LEADERSHIP ATTRIBUTES

• Proactive & Solutions-Oriented: Anticipates needs and drives outcomes
• Highly Discreet: Trusted with sensitive and confidential information
• Structured & Organized: Brings clarity to complex, fast-moving environments
• Strong Communicator: Effective across all levels of the organization
• Execution-Focused: Drives accountability and results across teams

PHYSICAL REQUIREMENTS

• Ability to work in an office environment, primarily at a desk or in meetings
• Ability to move around the office as needed
• Ability to operate standard office equipment and technology
• Ability to lift up to 25 pounds
• Ability to travel domestically as required

YOU WILL BE SUCCESSFUL IF YOU...

• Are self-motivated; micro-managing isn't fun for anyone
• Roll your sleeves up and do the work; strategy is important, but so is getting stuff done
• Can work fast and be flexible; our industry is always changing
• Play nice with others; we collaborate with each other a lot
• Think creatively; sometimes, the "traditional" solution isn't the best one

WHAT YOU GET

• Employee discount
• Consistent, reliable benefits; Full medical/vision/dental (full time only), 401k with possibility of a company match, access to company-sponsored well-being programs
• Balance and flexibility; paid time off, paid parental leave, flexible work arrangements
• Tuition Reimbursement Programs
• Pet Insurance

PARALLEL IS UNITED BY OUR VISION, MISSION, & VALUES

Our Vision

Our Mission

Our Values -

DISCLAIMER

Parallel is one of the largest privately-held, vertically-integrated, multi-state cannabis operators in the U.S. with active operations in five high-growth cannabis markets. In each market we are known by distinct retail brand names:  ‍

• Florida: Surterra Wellness
• Massachusetts: NETA 
• Texas: goodblend 
• Pennsylvania: goodblend 
• Nevada: The Apothecary Shoppe

Parallel is building a leading well-being company and are looking for the best, most diverse talent to join our team. We have a high-performance, inclusive, and employee-focused culture, that focuses just as much on how we do things as on what we do. We strive for the highest compliance to our laws and regulations, while finding the most efficient and innovation solutions that will benefit how we continue to serve our customers.